Employee attendance software for managing your company's working hours

Managing employee attendance is one of the biggest problems human resources (HR) staff face. Employees are busy with their daily work and sometimes forget to record when they arrive and leave. That makes attendance hard to track, and it can seriously affect how accurately payroll is prepared and calculated. This is where employee attendance software comes in: it records working hours accurately and offers other benefits, which this article covers in detail.

What is employee attendance software?

As technology has advanced, attendance systems have come to use a range of modern methods, from magnetic cards and fingerprint and face scanners to mobile apps.

Employee attendance software is one of the core systems companies rely on to manage when employees arrive and leave. It records employees' clock-in and clock-out times by logging their working hours on a cloud platform or a mobile app. The software can also calculate hourly wages and other variables, and some time-tracking tools can record an employee's location by GPS to confirm they are present.

Why going digital with attendance matters

Tracking employee hours by hand is exhausting, and it takes up a great deal of HR staff time, especially in a company with many employees.

Traditional ways of recording attendance have been used for years, but with digital transformation there is now a pressing need for cloud-based HR software that automates time tracking, or put simply, records it electronically. The reasons are:

• To avoid administrative errors.
• To save HR staff time so they can focus on other tasks.
• To prevent attempts by some employees to record hours they did not work.
• To reduce payroll calculation errors.
• To avoid the breakdowns that can happen with traditional fingerprint-based biometric terminals.

Going digital with attendance lets you automate time recording and payroll calculation.

The aim is to let HR staff provide better services, improve the employee experience and work more efficiently, while making sure each employee is paid exactly for the hours they actually worked and the company's money is protected at the same time.

Read more: The best HR software for managing employees and running your company efficiently

Features of modern attendance software

Employee attendance software offers several benefits that make tracking attendance easier and more effective. They include:

• No more paperwork: Companies used to track attendance on paper, with a receptionist recording attendance by hand or scanning documents such as ID cards. These systems are prone to errors and data loss, because no electronic system tracks everything automatically. Attendance software has removed the need for paperwork or for typing attendance sheets into a computer by hand, and reduced the risk of losing data.
• Protecting the financial entitlements of both the employee and the company: Recording attendance makes sure your employees are paid for the hours they actually work. It also gives you a history of employee productivity that you can use in hiring, training and promotion decisions.
• Recording real attendance: Employee attendance software records time accurately and prevents fraud such as one employee clocking in on behalf of another, so the company can trust its data.
• Saving money: Attendance software saves your company time and money by reducing the costs of device upgrades, training and maintenance, and by reducing surplus staffing. It also removes the need for paper systems and manual printing.
• Saving time: Think of the time HR staff spend reviewing attendance data, time that could go to other work. Attendance software saves all of it, so HR staff can do other tasks and avoid the end-of-month pressure of calculating payroll and then answering employees' questions about deductions or payroll errors.

How does Dawmt's attendance software work?

Dawmt is an integrated HR system that manages HR staff's work, including time and attendance. It is designed for companies to track employee working hours, manage leave requests and simplify other administrative processes.

Dawmt records attendance through:

• The Dawmt mobile app or the web platform.
• Location verification through:
• Geofence: employees can only clock in inside a predefined area.
• Location capture: records the employee's actual GPS location when they clock in or clock out.
• Selfie verification: companies can turn on selfie capture to check that the right person is clocking in and clocking out.
• The Dawmt Kiosk app: for employees without smartphones, Dawmt offers the Kiosk app, which is connected to the system. Each employee gets their own unique QR code, which an authorised supervisor scans in the Kiosk app to record attendance accurately.

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The role of automation in attendance tracking in Dawmt

Dawmt improves attendance tracking through several automated features:

• Automatic tracking: It automatically calculates start and end times, breaks and total hours, which reduces errors, administrative work and costs.
• Selfie verification: You can require a selfie at clock-in and clock-out, with a log of the photos that helps the administrator confirm the person is the registered employee.
• Location accuracy: The system checks location data and geotags to confirm that attendance is recorded inside the permitted site, and it does not allow clocking in outside the workplace's set boundary.
• Following up on irregular cases: Attendance reports show repeated late arrivals and absences so the manager can follow up on them.
• Automated reports: It produces attendance analyses and summaries for the HR department automatically, which reduces manual work.
• Automated payroll calculation: Attendance data is linked automatically to the payroll register in Dawmt to calculate salaries, overtime and leave deductions.

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How Dawmt handles HR administration in Saudi Arabia

Dawmt offers an integrated HR solution through a set of modules that meet your current and future needs. It is designed to save time and effort and keep work running smoothly and efficiently.

The main things Dawmt offers:

• A practical, economical solution: Companies can record attendance through the mobile app without buying extra fingerprint-based biometric terminals. Dawmt runs on a cloud platform, so you can reach the system from anywhere, at any time.
• Full support for the local language: The system supports Arabic and English across all its platforms and in its employee self-service (ESS) app.
• Experience since 2019: Dawmt has been operating since 2019, and its app has positive user ratings in the app stores.
• Integration with other systems: Dawmt integrates with accounting systems such as Odoo, connects to traditional attendance devices, and integrates with the government Muqeem platform.
• Customisation: The system's settings can be adjusted to suit how each company works, and Dawmt keeps responding to customer needs and developing its solutions around them.
• Ease of use and free updates: A simple interface that suits HR officers and employees alike, with new features added regularly at no extra cost.
• Built-in artificial intelligence (AI): The system offers reports and AI analysis of performance indicators ("Analysis by AI") to support accurate decisions and improve efficiency.
• A better employee experience: Dawmt helps improve the working environment and employee satisfaction, in line with your company's culture and values.
• Ongoing support and training: Dawmt provides tools and training materials to help you get the most out of the system, along with continuous technical support and accurate information to help you reach your goals.

Dawmt is an important tool for productive companies, because it helps them organise time accurately, track each employee's actual working hours and record attendance precisely. With it, companies can make sure employees keep to their set working hours, which reduces late arrivals and unexcused absences and brings discipline and order to the workplace.

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