HR reports: types, why they matter and how Dawmt helps

Reports are a company's compass: they show the way, support planning and help you deal with problems correctly. Preparing them takes a lot of time and effort because of the amount of detail involved and how much depends on them, especially in human resources (HR).

This article explains what HR reports are, why they matter for organisational change and decision-making, and the main types of report by frequency and by purpose.

It also covers the role of artificial intelligence (AI) in preparing reports.

Finally, you will see what your company gains by automating HR reports with Dawmt, the key reports Dawmt provides, and how it helps you manage and analyse them.

What are HR reports?

HR reports are documents that give you complete data and information about your employees and every process that concerns each of them: recruitment, payroll, attendance and leave, as well as performance and management reports. Your company uses them to study its situation and how it is changing, so that it can make the right decisions based on accurate, clear data.

Employee reports underpin every HR process in the company. Some reports cover many processes and others cover a single process, so that no detail is missed.

Why HR reports matter for organisational change and decision-making

HR reports matter a great deal to how a company develops and makes its internal decisions, because they give it much of what it needs to progress and grow. Here is how they help:

Decisions based on data

As mentioned above, reports give the company detailed data on its different processes, with precise detail on everything, so it can base its decisions on accurate, correct data.

Anticipating the company's future

By studying its reports, a company can see what is coming and where its current path will lead. Reports also help it anticipate problems it may face, so it can protect itself and avoid them, which lets it progress further and more safely.

Measuring performance

Performance reports give precise detail on how each employee is performing, how to work on weaknesses and how to build on strengths. Measuring performance through reports lets you put together a complete plan to help employees improve noticeably.

A better workplace

Reports let employees see the full picture and take part in solving problems together. They also show employees their own abilities, strengths and weaknesses, which builds credibility and transparency and makes the workplace clearer and more cooperative.

Higher productivity

Knowing the details of each process, and where the problems and weaknesses are, makes them much easier to fix than when they are unclear, which raises productivity considerably. Each employee also gets reports on their own performance, which helps them develop their abilities and become more productive.

Growth

Companies grow and develop through reports that show clearly where they stand and what they need. That makes it easier to set a development plan and a timeline based on the reports, studies and data they hold, which greatly improves their chances of success.

Read more: What to look for in HR software

Types of HR reports in companies

HR reports come in many types, to suit each of the company's needs and the different processes the HR department runs, so that everything is covered and the company can easily study its situation from every angle that concerns its employees. Here they are in detail.

The main types of HR report by purpose

Reports vary with the purpose the company has in mind. These are the main types:

• Employee turnover

These reports show how many employees left in a given period and why. They help the company identify the problem and work on it, or see whether the number is high enough to need action.

• Performance

These reports cover employees' performance, with a separate report for each employee detailing their performance over a given period and its appraisal. They help HR managers identify strengths and weaknesses, decide which plans are needed and make decisions about those employees.

• Employee satisfaction

Employee satisfaction reports capture what employees think of the company and the workplace. They help you make improvements, understand what is on employees' minds and communicate with them better, which creates a more comfortable and credible workplace for them.

• Payroll reports

Payroll reports set out each employee's salary, with deductions, social insurance (GOSI) contributions, bonuses, incentives and every other detail of their pay. They help reduce payroll errors and serve as a record of each employee's pay, which builds transparency and trust.

• Attendance

Attendance reports show each employee's clock-in and clock-out times in detail over the month. They help you monitor punctuality and reinforce respect for the company's working hours.

• Equality

Some reports set out the benefits each employee receives, so that the company can treat its employees equally, fairly and justly.

See also: Performance appraisal systems: how to measure and improve employee performance

Types of HR report by frequency

Some reports are defined by how often they are produced: daily or weekly, monthly, quarterly and annual. Here are the details:

• Daily and weekly reports

These cover things that happen regularly through the day or week, such as attendance and absence, or complaints.

• Monthly reports

These cover processes the company runs every month, such as payroll, recruitment, turnover and leave taken in the month.

• Quarterly reports

These cover processes that need cumulative follow-up, such as performance over the quarter and the appraisal it warrants, or the absence rate, so that problems can be identified and solved.

• Annual reports

HR prepares these at the end of each year to give a complete view of the whole year, set plans, identify the problems and threats facing the company, and show how the year went for the company.

Read more: How to prepare payroll and export the bank file

Why use AI to improve HR reports

AI has a strong effect on reports and their quality, because it supports them in several ways:

• Less routine work: AI reduces the routine tasks involved in preparing reports, such as gathering information or reviewing it, so reports take less effort to produce.
• Greater accuracy: AI helps reduce errors and checks everything at each stage, so reports are more accurate.
• Integration with other systems: AI can work across your different HR systems and gather information from all of them, which makes a report more complete and detailed.
• Analysis: AI analyses all the details and data it gathers in depth, which makes reports more complete and more detailed.
• Less bias: AI helps reduce human bias and supports fairer reports that are less swayed by personal opinion.
• Speed: reports are produced faster and take far less time to prepare than they do when prepared by hand.
• Meeting deadlines: with AI you can set fixed times for reports to be produced and they arrive on schedule. A person may not manage that as reliably, because pressure, problems or obstacles can slow them down and push reports past the agreed dates.

See also: AI in HR: uses and benefits

What you gain by automating HR reports with Dawmt

Automating your HR reports with Dawmt makes them more advanced and more accurate:

• Reports are built from the many sources Dawmt gathers, so they are accurate and give you the data and information you need on any process in your company.
• You get accurate real-time reports, such as attendance reports, which need real-time tracking to record time to the hour and minute.
• Dawmt gives you detailed analysis of different areas, which makes your reports more accurate and clearer and your decisions easier.
• AI in Dawmt brings new capabilities to your reports and helps you save time and effort while getting better results.
• Dawmt keeps attendance, payroll and leave data in one system and integrates with accounting systems such as Odoo, so your reports are more complete.

See also: HR automation: benefits and how to choose a system

Key reports Dawmt provides

Dawmt provides the range of reports your company needs, and some of them give you closer control and more accurate management. Here are the key HR reports Dawmt provides:

1. Self-updating reports that refresh in real time, such as attendance, which run continuously and update every day with no manual work: Dawmt does it for you.
2. Monthly payroll reports with every detail of each employee's salary, including deductions, social insurance (GOSI) contributions, bonuses and the other details of monthly pay.
3. Performance reports that show each employee's performance over a set period, with enough accuracy and detail to show you their strengths and weaknesses.
4. Distribution reports by department, showing how employees are spread across departments, as well as reports on employees who have left the company and their reasons for leaving.

Contact the Dawmt team

How Dawmt helps you manage and analyse HR reports

Dawmt's HR system helps you manage and analyse your reports. It prepares reports quickly and accurately, supports a wide range of report types, and uses AI ("Analysis by AI") to analyse data and produce reports that help you understand where your company stands.

Sign up for Dawmt to get accurate reports that help you make decisions and grow your company.

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