The integrated HR management system: a guide to your company's success

Today, keeping up with change is necessary to get ahead, and that need extends to the departments inside a company. This is where human resources (HR) systems come in, and they have become essential for companies.

In this article you will learn what an integrated HR management system is, its components and its benefits, and the role it plays in managing attendance, leave and absence in your company.

You will also see how reports help you make decisions, and how Dawmt helps you manage HR in your company.

What is an integrated HR management system?

An integrated HR management system is an electronic system that covers every part of a company's HR, including hiring and job interviews, payroll, employee documents, employee attendance, and regular reports on any employee-related activity.

HR management systems are cloud-based, which means they are available at any time and from anywhere, so monitoring and supervision are easy.

Read more: The best HR software

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Components of an integrated HR system

An integrated HR system needs certain components. The lines below set them out clearly:

• Recruitment: The software supports recruitment from the start, through CV screening and help in selecting experienced candidates, to completing the hire and the employee's documents and records.
• Performance tracking: One of the most important components of a cloud-based HR system is tracking employee performance. It helps you analyse performance levels, identify each employee's strengths and weaknesses and how to work on them, and find shortcomings that need to be addressed.
• Payroll management: The HR system manages payroll professionally and helps the company record every detail of each employee's salary, along with bonuses, deductions, leave and more.
• Time and attendance management: Each employee's clock-in and clock-out times are recorded in full in the software, using the employee's face or fingerprint scan to ensure accuracy and prevent manipulation.
• Reporting: You can produce detailed regular and monthly reports from the software. This is one of the most important components, because reports show the company every detail so it can work on the weaknesses they reveal and overcome them.
• Employee data protection: The software records employee data, protects it against theft or breaches, and makes sure you can go back to it easily at any time.

See also: How to choose an applicant tracking system (ATS) for your company

Benefits of an integrated HR management system for companies

An integrated HR management system brings the company many benefits that keep it developing. Here are the benefits of employee management software for companies:

• Easier processes

With the system, the company can complete every process in less time and with less effort, because each one is easy to carry out.

• Fewer human errors

The system reviews processes regularly and carries out almost everything without human intervention, which helps reduce the errors people can make.

• More accurate data

The system keeps data accurate, free of errors and complete, thanks to the regular analysis it runs and to recording everything automatically.

• Complete reports

The software provides complete reports with every detail and transaction over a period the company chooses, whether a week, a month or a year.

• Easier transactions for employees

Employees can see all their data, their attendance and their salary in the software transparently, so dealing with HR is easier and more comfortable.

• Higher productivity

Because processes are quick and easy to complete in the software, employees become much more productive and have time for other tasks.

• Decision support

As mentioned above, the software provides complete reports and regular analysis that help the company make the right decisions.

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The system's role in managing attendance

HR automation plays a major role in company attendance and covers many aspects of it. It keeps each employee's attendance records organised and accurate, based on the employee's fingerprint.

It also tracks employees' leave requests, overtime hours and the associated calculations, organises shifts, and integrates with other systems to make attendance as accurate as possible.

How to manage leave and absence easily through the system

You can manage leave and absence through an integrated HR management system by:

1- Keeping all leave in one database, so it is easy to find, handle and check in detail.

2- Offering employee self-service (ESS), so employees can log in to the system and submit a leave or absence request quickly and easily.

3- Sending the employee's leave request automatically to the manager or officer responsible for approving or rejecting it, which speeds up the process. When they respond, the answer reaches the employee in the system, with no paperwork, face-to-face follow-up or email needed.

4- Calculating each employee's leave balance, including used and remaining leave, automatically, and letting employees log in to see their leave balance in figures.

5- Integrating with the attendance system, so information is easy to gather and the system records whether the employee is present, which makes leave management smoother.

6- Producing complete reports with every detail, so the company can see its leave rate and the details by date, which makes decisions on leave easier.

Read more: How to choose the best employee attendance software for your company

How do HR reports help you make accurate decisions?

HR reports help you make more accurate decisions because of the information they give you. The points below show how reports support decisions and what they provide:

• Reports give the company a clear, complete view of its employees, attendance, payroll with all its deductions and bonuses, data and employee performance, and that view helps the company decide accurately.
• Data is accurate and free of errors thanks to the regular reviews the software carries out.
• Employee performance is easy to follow continuously, across working hours throughout the month, which supports accurate and sound decisions.
• Historical data, recorded with dates going back a long way, can be consulted easily at any time, so the company can study the situation over past months, which leads to better decisions.

Read more: AI in HR

How Dawmt handles integrated HR management for companies in Saudi Arabia

Dawmt offers an integrated HR management system that covers everything to do with your employees, such as:

• Payroll management.
• Time and attendance.
• Leave and absence management.
• Overtime.
• Shift scheduling.
• Employee self-service.
• Integration with accounting systems such as Odoo, and export of the payroll file for the bank.
• Regular reports containing all your data.

This way Dawmt helps you manage HR professionally and more easily. Sign up for Dawmt to keep up with change and manage your HR accurately.

Contact the Dawmt team