Barcode employee attendance software: the smart option for companies

Companies now have many ways to record attendance, because they need the process to be accurate and easy. Barcode attendance software is one of them.

In this article you will learn what barcode employee attendance software is, why it matters, and the advantages of using it.

You will also learn about the Dawmt Kiosk app and why it matters in the workplace, how Dawmt keeps attendance data secure, and how it helps companies manage HR.

What is barcode employee attendance software?

Barcode or QR code attendance software is a modern electronic system in which a code assigned to each employee, such as a QR code on an ID card, is scanned with a dedicated device, a phone or a tablet. Once the code is scanned, the employee's clock-in or clock-out is recorded.

Companies use QR code attendance because it is more accurate than any paper-based method. After each scan, the company has the employee's arrival and departure times to the hour and minute.

Why do companies need barcode attendance software?

Barcode attendance software has a real effect on companies, which is why many of them adopt a barcode attendance app. This is why it matters:

Less human error

Barcode attendance leaves little room for error, because the company does not need people to record attendance by hand: the barcode handles it. Errors caused by human handling become far less common.

Instant recording

As soon as the employee's code is scanned, the software records the clock-in or clock-out time, so the company always knows each employee's attendance as it happens.

Preventing manipulation

Recording attendance with technology helps prevent any employee from manipulating arrival and departure times, stealing time, or misusing it.

Complete reports

A barcode system gives the company accurate, complete reports that are less prone to error than those of less accurate systems.

Lower running costs

A system such as QR code attendance means the company does not need several employees to record attendance, check it, prepare reports and handle the other details. That saves a lot of running costs.

Fairness between employees

The software calculates time precisely, with nothing added or taken away, so every employee receives exactly what they are owed, without unfairness or errors.

Easy connection to other systems

The software connects easily to other systems such as payroll, and that integration gives the company the accuracy it needs for its decisions and processes.

Flexibility and speed

Barcode attendance is flexible: it can be recorded with a mobile phone or a dedicated device, without many procedures or much effort.

Read more: The best HR software for managing employees and running your company efficiently

How does the Dawmt Kiosk app manage barcode attendance?

The Dawmt Kiosk app manages attendance in full, through a few steps that keep it accurate and easy and give companies fast access to the details. This is how it works:

• Scanning the code: in the app, the supervisor scans the QR code on the employee's ID card, and the clock-in is recorded in the system at once, to the hour and minute. The same happens at clock-out.
• Recording at the work site: the app runs on a device at the work site itself, so a worker does not need their own smartphone to clock in and clock out. A worker's details can be entered by hand if they forget their card.
• Linking employees to a project: the Dawmt Kiosk app can link each employee to their own project or department, which makes attendance easier to record.
• Continuous updates: the app updates itself automatically, so the company always uses the latest version, for quality and accuracy.

You can learn more about how the Dawmt Kiosk app tracks working time in this detailed video.

See also: Your guide to choosing the right payroll management system in Saudi Arabia

Why the Dawmt Kiosk app matters for multi-site workplaces

Using Dawmt's attendance system matters for companies in several ways:

• Flexible to use

The app is flexible: one device with a supervisor is enough to record attendance for a whole crew whose members have no smartphones, with no complicated procedures or steps.

• Always available

The system covers every type of shift and all working hours, because it is available at any time and does not depend on set hours or on someone who has to be present at a fixed time.

• Automation

The software automates attendance easily, with no manual work, which reduces errors and increases accuracy.

• Accurate data

The Dawmt Kiosk app gives you accurate data that is less prone to error, thanks to the electronic system and its checks.

• Transparency and trust

Attendance is recorded in front of the employee, and complete attendance records are kept in the software, which builds transparency and the employee's trust in the company.

• Better punctuality

Continuous, accurate tracking and precise attendance records lead employees to keep to their working hours more closely.

• More engagement

The employee sees their attendance details on the screen the moment their card is scanned. This makes them more engaged with the system and creates a better, closer working environment.

Read more: Why shift scheduling matters and how Dawmt handles it

Advantages of barcode attendance over traditional methods

Barcode employee attendance software gives a company several advantages over traditional ways of recording attendance. These are the advantages of using barcodes instead of a traditional or manual method:

• No wasted time

Barcodes let you record attendance quickly, unlike traditional methods, which can need procedures or time before the record appears in the files.

• Simpler processes

Barcode attendance is quick and simple, which traditional methods lack: they take a lot of effort to complete correctly and without errors.

• Fewer errors

Barcode recording helps you avoid many errors that could require the company to spend a lot of money and time on procedures to fix them.

• Accurate times

Barcode recording is fast, so the recorded time is more accurate than with traditional methods, which can push a time later or earlier through late entry or a timing error.

• Preventing manipulation

Each employee has their own barcode, which helps reduce manipulation, including one employee clocking in for another, unlike traditional methods, which are easy to manipulate.

• Accurate reports

Barcodes record arrival and departure times precisely and keep those records for the whole month, which gives you more detailed and accurate reports than traditional methods do.

See also: HR automation: the future of business management in Saudi Arabia

How does Dawmt keep attendance data secure?

Dawmt protects attendance data, because that is one of the first things companies look for in any management software. It stores data inside Saudi Arabia or Bahrain, and it binds mobile app clock-ins to the employee's own phone, so any new device needs approval. The sign-in details for the Dawmt Kiosk app work on one device only, and the system keeps a log of every clock-in and clock-out to make review easier. To learn how Dawmt collects, uses and shares data, you can read Dawmt's privacy policy.

Contact the Dawmt team

How does Dawmt help companies in Saudi Arabia manage HR?

Dawmt's HR system helps companies run HR administration in full, because it provides the tools to manage employee attendance with modern methods, manage payroll and export the payroll file in Wage Protection System (WPS) format for upload to the bank, and get complete, regular reports to follow employees. Dawmt also stores the data it records inside Saudi Arabia or Bahrain, manages job interviews, and provides analysis that helps the company make the right decisions.

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